RENTAL CONDITIONS 2016
All parties listed in this agreement recognize the legal capacity of this contract and its conditions, which are legally binding upon signing of the contract. This short term rental agreement shall be governed by the covenants contained in the tenancy conditions and in the absence of these covenants as provided for rental of the type "purpose other than permanent residence" in the current Urban Leases Act (Title III of Fundamental Law
29/1994, of November 24th, hereinafter LAU), and, additionally, by the provisions of the Civil Code.
1)The contract is between the person who is renting the house and the owner of the property
This rental period is a fixed term and not intended for use as regular house. It is prohibited to the Client to sub-rent the property. In the case of the Client violating this condition, the Property owner is allowed to terminate the contract immediately and the Client lose all their rights.
2) Formation of the contract ;
You must send The Property Agent a completed booking form and payment of a non- refundable deposit of 50% of the property rental. A binding contract between the person who has signed the Booking Form and the Property Owner will be made when The Property Owner has signed the rental contract. You are responsible for the payment of the price of the full rental and the compliance of the members of your party with these conditions. The entire rental fee must be paid, and confirmed received, before arrival at the villa (see paragraph: 3).
There is a possibility to close a travel insurance with Allianz or make sure you close a travel insurance by local agent to cover the down payment payback . We do not take any responsibility in financial dispute between clients and owners.
Bookings cannot be accepted from persons under 18 years of age at the time of booking. The Property Agent reserves the right to refuse a booking without giving a reason.
The balance must be paid no later than 6 weeks before arrival. Failure to pay the balance on time will constitute
Cancellation and cancellation charges will become payable in accordance with the paragraph 6 below.
If you book less than 6 weeks before departure the full balance of the rental is payable at the time of booking.
If your booking is made 10 weeks prior to your arrival date, a down payment of 50% of the rental fee is required to secure your reservation, the remaining amount must be paid no later than 6 weeks before departure.
Receipt and banking of any deposit does not constitute acceptance of any booking. A binding contract is made when The Owner gives a written confirmation to the property agent or directly to the Client.
4) The Price;
The prices are in euros and the rental period is weekly, unless otherwise stated. The Property is let fully furnished and
equipped (and includes linen, water, electricity).
5) Security Deposit ;
A security deposit is required to cover the cost of any damage or breakages as well as the cost of telephone and other services. The security deposit must be paid Cash ( NO credit card payment accepted! ) or by bank transfer to the provided IBAN bank and deposited in the owners account no later than 2 weeks before arrival of the client. The security deposit will be returned to the client within 2 weeks after their departure. All banking costs will be deducted. Delays in return of the deposit may occur due to assessment of any potential damaged and/or lost property. The minimum-security deposit for The rental object is mentioned on the bookings confirmation.
Any cancellation by the Client for whatever reason must be in writing to Ibiza Villas.International: firstname.lastname@example.org. The effective date of cancellation is the date on which we receive written cancellation.
If you cancel before arrival you will lose your 50% down payment of the rental fee.
If you cancel within 6 weeks of arrival or if the booking is cancelled due to non-payment we are entitled to full cost from you.
In the rare occasion that the property is sold to a new owner before the Clients rental period, the Client will be notified no later than 10 weeks before arrival and the owner will grant a full rental fee refund to the Client and any extra cost agreed upon between the owner and the rental client. The agent is never responsible for any dispute between the client and the owner of the rental object.
7) Specifications ;
While all the photographs and descriptions on the web site you see or read are fundamentally correct, we cannot accept responsibility if minor errors or differences in the photographs / illustrations / text used and the actual property arise.
The Property Owner reserves the right to make modifications to the property specification that are considered necessary in the light of operating requirements. In the interest of continued improvements, The Property Owner reserves the right to alter furniture, fittings, amenities, facilities, or any activities, either advertised or previously available, without prior notice.
8) Capacity ;
The number of people residing in the Property must never exceed the number stated in the description of the Property. Only those persons listed on the booking form may use the property without prior arrangement. If the Client infringes this clause, the Owner has the right to penalize and count an extra charge of 350 Euros per person/per day or to terminate the booking and to evict immediately the Client of the Property without any right for the Client to claim a restitution of the amounts paid (Rent and Guarantee Deposit).
The Property Agent/Owner or his/her representative shall be allowed free access to the house at any reasonable time
during any occupancy for the purposes of inspection and maintenance.
10) Arrival and Departure;
You must arrive between 4pm and 7pm on the start date, and the accommodation must be vacated by 10am on the last day unless otherwise specified by the Property Agent in writing.
If these times are difficult please advise when you are booking. If your arrival is delayed please inform the property Agent so that suitable arrangements can be made for entry to the house. If you arrive after 10pm you may not be able to occupy the property until the next day.
IMPORTANT: Upon arrival you need to be instructed by owner or agent for operating instructions before use lights, a.c., sound system, etc. and sign the check list (kitchen and electronics items).
The Client expressly authorizes the Property owner to take possession of the property at 10:00am the day of departure and to remove the personal belongings of the Client located in the property. The extra cost made for this will be for the Client. When the property has not been vacated by 10.00 am on the day of departure, a fine of 500 euro per hour per room, will be charged to the client.
Animals and Pet’s are not accepted. In the case that we find any animals on the property (include the garden) the
property owner is allowed to terminate the contract and the deposit will not be refunded
12) Your Responsibilities ;
This is a NON-SMOKING villa. Smoking is only permitted outside and cigarettes shall be extinguished in the ashtrays provided. You must keep the house and all furniture (eg. Sun beds), facilities and equipment (eg. windows, toaster) in the same state of repair and condition as at the commencement of your stay. You must leave the house in the same state of cleanliness and general order in which you found it. You are responsible for all damage or loss, which occurs to the property or its contents during your occupation and will be responsible for paying appropriate compensation to The Property Owner in the event of breakages or damage.
13) General Functioning ;
You are not responsible for the general functioning of the house, (eg. Water pumps, swimming pool, electricity) if it ceases to function during your stay the property manager will fix it. It is not allowed to bring glassware outside of the villa. Special outdoor glasses are provided and should be used when drinking at the pool, terrace or in the garden. The Kitchen is clean and you are responsible for gathering the dirty dishes from property and placing them in the dishwasher.
14) Complaints ;
In the unlikely event that you are disappointed with the house, you must contact the Property Agent or the living in staff, who will try to solve the problem. If you vacate the property before the end of your rental period without our authorization you shall lose any rights to compensation.
Please note: Any problems and faults in the villa, even matters concerning light bulb failure, should be reported to the living in staff within a reasonable period of time. For instance 24 hours.
15) Liability of us, The Property Owner / Agent / Manager. ;
We shall not be responsible for the death of or personal injury of you or any other person at the property.
We shall not be responsible for any loss, breach or delay beyond our reasonable control, including though, but not limited to, act of God, explosion, flood, tempest, fire or accident, war or threat of war, civil disturbance, acts, restrictions, regulations, by-laws, or measures of any kind on the part of governmental or local authority, strikes, lockouts, or other industrial actions or disputes or adverse weather conditions. In any such case we shall be entitled to treat the contract as discharged.
In the event of such a discharge our liability shall be limited to the return of the sums paid to us in respect of the unused portion of the rental calculated on a pro rata daily basis less an administrative charge of 30.00 E to cover our reasonable expenses.
We cannot be held responsible for the breakdown of mechanical equipment, such as pumps, boilers, swimming pool filtration systems etc, nor for failure of public utilities such as water, electricity and gas. Or for any water wells feeding the Villa. Ibiza is a island and does still have the occasional power failures on their grid, these power failures are usually resolved very quickly, the owner/agent of the property cannot be held responsible for any power failures and guests will not be compensated for any power failures. If there should be any problem with the above equipment it is our responsibility to rectify the problem.
If the Client comes with children it is the Clients responsibility to take care of their behavior and acts.
We are not responsible for noise and disturbance originating beyond the boundaries of the house or anything which is beyond our control.
The property will be cleaned as mentioned on the bookings reservation .
It is your responsibility to remove daily rubbish in bags from the premises. Failure to do so will result in the rubbish being removed by the owner/agent. A charge will be made for this service. If the property has house staff, they will remove the rubbish.
17) Behavior ;
The person signing the contract is responsible for the correct and decent behavior of his / her party. Should you and your party not behave in a correct manner, The Property Owner or Agent at his / her absolute discretion may ask you and your party to vacate the property without any refund in the price.
18) Staff ;
The client may also ask the staff for additional services like; babysitting, shopping and driving, although this will be charged as an extra cost per hour, paid directly to them and will have to be arranged between you and the agent.
Any other arrangements you make between your staff or any other person or company providing services when you are at the house, are between you and your staff and we accept no responsibility for these services provided and the terms on which they are provided. You are responsible of your own staff and you are also responsible for any damage that may occur while they are in the villa.
19) Linen & Towels ;
The client will be charged an amount of €50 for each missing/lost towel, and €30 for each missing/lost sarong. Missing and lost item charges will be deducted from the clients security deposit.
20) Swimming Pools;
The Swimming Pool will usually be closed in the winter months. If the rental falls within this period please check with us
if the pool is open.
Photographs taken at the house cannot be sold for profit without the permission of The Property Owner.
22) Social Events ;
It is not allowed to host social events or other events (e.g. weddings, receptions, large cocktail parties) on the property without prior permission from the owner. It is against the law and strictly prohibited to play music outside after midnight. It is prohibited to organize parties at the villa. Any fines incurred are the responsibility of the renting client. Fines and penalties incurred for breaking the rules and law above start from €30,000 and can reach up to €200,000.
Lunches and dinners may be organized for no more than 25 persons.
If the client is interested in hosting a private party/event for more than 25 persons and no more than 80 persons, they are required make a separate party/event reservation with owner or property manager. This option is only available to the client during the rental period and all charges are additional to the rental charges of the villa. The owner or property manager will grant the client permission to organize a party/event after a fee of €3500 and an additional party security deposit of €6000 is charged and paid by the client. This charge does not include the mandatory staff that the client is required to have present during a party/event, nor does it include any kind of equipment or catering. Please request the property manager for our event contract for more information.
23) Security and Valuables ;
Any valuables left at the property are at your own risk. The Property Owner/Manager is not responsible for your loss. As with all rental property in prime locations, there is a risk of burglary. The burglar alarms and any security must be activated. It is your responsibility to advise the Property Owner/Manager immediately on arrival if any of the security systems does not work. The property owner/manager will take all reasonable steps to correct any fault but we cannot guarantee to fix the fault during your rental. We accept no responsibility for any loss, damage or consequential losses due to theft or any security related incident however caused.
You are required to activate the alarm system when leaving the property. The insurance company requires the alarm to be switched on whenever the property is vacated; otherwise the insurance will not cover the damages. Should you forget to switch on the alarm and the property gets burglarized, you will be held responsible for the damages.
It is a condition of booking that your party is covered by comprehensive travel insurance. 25) Barbeques, Etc.
It is illegal on this island to make barbeques outside of specific allocated areas. The risk of fire is too high. It is illegal to let off fireworks of any kind. Disrespect of this law may lead to serious convictions and tough fines, which are also the responsibility of the renting client.
26) Fitness Area / Gym ;
In case the object has a fitness area....
Guests are free to use the fitness / gym at their own risk under the following conditions; It is prohibited to move or rearrange the fitness equipment. Children under the age of 12 are prohibited to use the fitness/gym. Children between the ages of 12 to 16 must be accompanied by an adult when using the fitness/gym area.
29) Loss of Keys/Remote Controls ;
In case of loss of keys and/or remote controls, we will charge you an amount of 150 euros per lost item.
It is not allowed to use deep fry cooking inside the house and no grill/fry strong smelling fish (eg. sardinas, etc)
Do not use any kitchen equipment if you do not know how it works (eg. Steam oven equipment can only be used with special provided containers these containers cannot be used elsewhere in the kitchen).
31) EXTRA CONDITIONS ;
It is strictly prohibited to smoke inside the villa and in any of the suites.
It is strictly prohibited to host parties without prior permission from the owner.
No DJ / Mixing Equipment is allowed on the premises without prior permission of the owners. - Furniture and fixtures may not be moved around or taken outside.
32) Amendments by the Client ;
Due to particular circumstances that can occur with the Agents the Property Owner works with on Ibiza, the Property Owner reserves the right to make amendments to this or any contract previously signed by the Client and the Property Owner. Any amendments made by the Property Owner before the Clients arrival, will require the Client to sign off on and will void any previously made agreements.
I declare I have read and accepted the conditions of this contract, printed in these pages. I hereby declare that I have filled out the information truthfully.